COVID-19 Health and Wellbeing Policy
We are committed to fulfilling our duty of care to protect the health, safety and welfare of our employees during this pandemic.
We will keep our employees as up to date as we can with all current World Health Organisation and UK government guidance where they impact upon our working activities.
We recognize that this is a unique situation and may cause some level of stress and anxiety. We will therefore look to provide information, guidance and instruction to support our employees’ wellbeing as much as we can during such times.
Definition of stress
The Health and Safety Executive define stress as “the adverse reaction people have to excessive pressure or other types of demand placed on them”. This makes an important distinction between pressure, which can be a positive state if managed correctly, and stress, which can be detrimental to health.
· Ensure good communication between management and employees, particularly where there are organisational and procedural changes.
· Ensure employees are fully trained to discharge their duties.
· Monitor workloads to ensure that people are not overloaded and are taking breaks away from their work activities.
· Where necessary, look to offer additional support to any employees who are experiencing additional stress outside of work, e.g. illness of family members or anxiety about the general safety of their loved ones.
· Follow any information, training and instruction provided to you regarding looking after your mental health during the COVID-19 outbreak.
· Raise any issues or concerns with your line manager or safety representative.
Document created 10/04/20
- All customers to maintain Government guidelines on Social Distancing etc to Traleda staff.
- Customer to have checked his site staff are well and they haven’t been in contact with someone who is unwell.
- All customers must not touch or climb on Traleda vehicles.
- All payments to be made by debit/credit card or bank transfer, cash to be counted into plastic bag and tied, Traleda staff not to handle cash.
- All delivery notes/invoices will be texted and/or emailed.
- Customers are not to touch Traleda lorry crane/chains etc. unless instructed to do so by driver and if so only with gloves on.
- Driver to wash/sanitize hands prior to getting in and getting out of vehicle.
- At any driver changeover common touch points to be wiped/sanitized/cleaned.
- All site visits be limited to essential requirements only.
- Site Attendance cover note to be submitted along with this Safe System of Work to Main contractor prior to visit.
- Main Contractor to have carried out daily check with all persons on site checking if they feel unwell and/or if they have been in contact with someone who is unwell.
- Main contractor has carried out a Risk Assessment for Corona virus.
- Main contractor must be enforcing Social Distancing.
- Main Contractor has adequate welfare, hand washing/sanitising measures in place.
- If site areas are enclosed good ventilation to be provided.
- All meetings/discussions to take place outdoors or in a well ventilated area.
- Only Traleda staff to touch/handle Traleda tools, machinery, plant etc.
- Traleda staff to ensure they have adequate gloves, sanitizer, wipes, masks etc prior to leaving for site.
- All staff to notify David or Lea Teale if they feel unwell and/or if they have been in contact with someone who is unwell, this should be in person verbally or by phone not by text, WhatsApp, email etc.
- All staff to maintain Government guidelines on Social Distancing, hand washing, sanitizing etc.
- All staff to wash/sanitize hands on arrival at premises.
- Avoid touching common contact points, surfaces, handles etc wherever possible.
- More frequent wipe down/cleansing to be carried out during the day with anti-bacterial wipes/suitable cleaning products.
- All visitors/customers to premises to be limited to essential requirements only, if visitors/customers need to attend they are to be dealt with outside under canopy
- Visitors/customers to wait at gate on arrival and to be invited onto premises in order to control their movement
- Doors and windows to be left open whenever possible
- Where possible only 1 person per half of office, if 2 persons then 2 metre Social Distancing must be observed
- All payments to be made by debit/credit card or bank transfer. If cash is to be paid employee must wash/sanitize hands immediately after handling cash. If employee prefers gloves can be worn but must be disposed of after handling of cash also employee can allow cash to be counted into a plastic bag and handed to David or Lea Teale for safe storage.
- Only 1 person at a time in canteen, stores, toilet and washing up area.
- Workshop – Employees only to use their own workstations
-Office – Employees only to use their own desks
Reference to CORONAVIRUS government update 11/05/20
It has been advised that certain trades have been given the go-ahead to start works back on site again within the construction industry, this however does not mean that things are back to normal or current measures not be adhered to.
Government guidance states we should minimize the number of unnecessary visits to a worksite and contact with others.
We are therefore minimizing site surveys and site work to essential needs only. Each request for site attendance will be considered on a case by case basis.
Traleda Construction Ltd will not jeopardize the safety of its staff by entering sites or places of work unless there have been adequate measures put in place to ensure the safety of our staff. We may therefore attend site but not at the cost of making one of our team ill and in return the potential to then spread the virus further.
Can we ask that when we attend site it is clear that there has been measures put in place to achieve social distancing, proper hand wash/care areas for our staff to wash and sanitize and welfare facilities are to be kept clean.
Please note if as member of staff feels unsafe or feels that the virus/social distancing is not being taken seriously enough, we will leave site immediately
We hope you understand the above and should you require any clarification please do not hesitate in contacting us.
Document created 16/05/20
Traleda Construction Ltd is committed to ensuring the health, safety and welfare of all employees. This policy describes the measures we have put in place to protect you from the risks of the coronavirus (COVID-19) outbreak and the duties that fall upon us.
This policy applies to all employees of Traleda Construction Ltd.
All employees must follow the guidelines promoted by Public Health England, the NHS and the World Health Organisation on infection control whilst at work and in their daily lives. This includes:
● Regularly cleaning your hands using alcohol-based hand rub or soap and water;
● When coughing and sneezing, covering your mouth and nose with a flexed elbow or tissue, throwing this tissue away immediately and washing your hands; and
● Avoiding close contact with anyone who has a fever and cough.
Notices promoting infection control best practice will be displayed throughout the workplace. The company will ensure that adequate stocks of soap and hand sanitizer solutions are available in the workplace.
Business travel and attending work
On 23 March 2020, the government announced more stringent measures on travel and social distancing. You should now only leave the house for one of four reasons:
Currently our business is not listed as one that has been ordered to close. As a result, we will remain open but employees must work from home wherever possible. If it's absolutely not possible to work from home, then you are permitted to attend work at this current time. However, other government measures, such as the two-metre social distancing rule, should be observed at all times. If you have any specific concerns about attending work at this time, please contact your line manager immediately. We will of course keep this under review and update our advice on receipt of any further clarification or guidance from the government.
If you contract the virus
You should take medical advice as to the length of your absence and the measures required to prevent the spread of the virus. Our normal sickness absence procedures will apply, and you should keep us updated as to your availability to attend work. Our normal procedure requires you to produce a doctor’s note after seven days of absence, although we appreciate this may not be possible in the circumstances. During your absence, you will be entitled to SSP/company sick pay in line with the usual qualifying criteria. Again, we will review evidential and sick pay requirements in line with any changes the government may make in this regard.
The most common symptoms of coronavirus are recent onset of a new continuous cough and/or high temperature. If you have these symptoms, however mild, stay at home and do not leave your house.
If your symptoms worsen during home isolation or are no better after seven days, contact NHS 111 online. If you have no internet access, you should call NHS 111. For a medical emergency, dial 999.
This absence will count as sick leave and our normal sickness absence procedure will apply. During any absence, you will be entitled to statutory sick pay (SSP) in line with the usual qualifying criteria. We will be reviewing this regularly in order to take into account any updated guidance from the government.
If you are self-isolating in accordance with the above and are not ill, we can consider as an alternative whether it is possible for you to work from home. If not, we may be able to agree a period of paid annual leave as a further alternative.
If you are self-isolating but not in accordance with advice as above and you are not ill, in the absence of homeworking or annual leave, the self-isolation will be a period of unpaid leave given you are not ready, willing or able to work, until such time that you are advised, as above, to self-isolate or fall ill.
Given the current situation, a period of homeworking may be necessary. However, for this to be a possible option, your role must be suitable for homeworking. There are certain roles which can only be carried out from within the work environment, and in those circumstances, homeworking may not be possible.
Each request or requirement for homeworking will be considered on its merits and any final decision in that regard rests with your line manager. If you disagree with any decision to deny you homeworking, please speak to your line manager in the first instance to discuss the reasons.
Emergency dependent leave
If you are unable to attend work due to the need to arrange care for a dependent (for example, if your child’s school or nursery is closed), our usual emergency time off for dependent leave policy will apply.
As a reminder, you are permitted unpaid emergency leave to make alternative care arrangements, rather than to actually take care of the dependent. As such, any period of emergency leave is normally fairly short in duration (24 to 48 hours for example), although each instance will be judged on a case-by-case basis.
If care is required beyond that, we may agree with you a period of homeworking – depending on whether that fits in with your role and the needs of the dependent – or a period of annual leave. Alternatively, we may grant unpaid leave for this time off.
Sending you home or requiring you not to attend work
There may be circumstances where it is necessary to send you home from work or request that you do not attend your workplace (for example, if we are concerned that you may have been exposed to the virus). If this is necessary, full pay will be granted for any period of leave or we may agree that you take some annual leave. Please note that if you asked not to come to work on the basis that you are required to self-isolate in accordance with government guidance, as referred to above, and you are unable to work from home, your absence will be treated as sick leave.
If you become unwell during this time or are advised to self-isolate in accordance with the “Self-isolation” section referred to above, you should follow government guidance on the next steps and follow our usual absence reporting procedure. You would then be treated as on sick leave and would be paid in accordance with our absence policy.
Temporary business closure, furlough and lay-off
As the situation develops, it may be that the business is no longer able to operate, even with employees working from home. If we are forced to close part or all of the business temporarily, it may be necessary to lay you off or agree a period of lay-off or short-time working. Please rest assured that we will do all that is possible to avoid this. However, should this become necessary, we will discuss with you further in that regard at the relevant time.
You may have seen the recent announcement from the government regarding the Coronavirus Job Retention Scheme. This will allow all UK employers to access support to continue paying part of their employees’ salary for those employees that would otherwise have been laid off during this crisis.
Government guidance so far is scarce. We know that all UK businesses are eligible to apply. To access the scheme, we would need to designate affected employees as “furloughed workers” and notify you of this change. We can then submit information to HMRC about these employees and we understand that HMRC will reimburse us 80% of your wages up to a cap of £2,500 per month. It is our intention to utilize this scheme if we are forced into a lay-off situation.